The Evacuation Report provides a clear, auditable view of evacuation-related information for service users. It supports emergency preparedness by displaying evacuation status, mobility needs, emergency contacts, and key safety notes required during an evacuation.
What's Improved
Centralised view of evacuation information for all service users
Clear distinction between active and suspended residents
Optional summarised card view for rapid decision-making
Improved visibility of evacuation status and mobility aids
Why It Matters
Supports safe and effective emergency evacuation planning
Ensures staff can quickly identify residents requiring assistance
Provides clear evidence for audits, inspections, and emergency drills
Improves readiness during real emergency situations
Where To Find Evacuation Report
Screen 1: Evacuation Report Entry Point
The Evacuation Report can be accessed from:
Reports → General → Evacuation report
Evacuation Report - Deep Dive
The Evacuation Report displays evacuation-related data based on the filters you apply. When first opened, the report loads in an initial state with no data shown until filters are applied.
Key capabilities include:
Viewing evacuation details for all residents in the service
Identifying residents’ evacuation status and mobility aids
Reviewing emergency contacts and evacuation notes
Switching between detailed and summarised report views
Initial State (Before Filters Are Applied)
Screen 2: Initial State (Before Filters Are Applied)
When the Evacuation Report first loads:
The Filters section is displayed at the top of the page
No evacuation data is shown by default
An informational message prompts the user to apply filters
What this shows
A message indicating that no information is available until filters are applied.
Use this to:
Understand that filters are required to load the report
Avoid reviewing incomplete or unintended data
Filters
Screen 3: Filters Section
The Filters section allows you to define how evacuation information is displayed.
Available filters include:
Summarise report? – toggle between detailed table view and summarised card view
Once filters are set, select Apply Filters to load the report.
Use this to:
Switch between operational detail and high-level overview
Tailor the report for emergency use or audit review
Summary Section
Screen 4: Summary Section
When the report is not summarised, a summary section is displayed at the top.
This includes:
Residents in the home – total number of active residents
Suspended residents – number of residents currently suspended
What this shows
An at-a-glance overview of resident status within the service.
Use this to:
Quickly understand the scale of evacuation requirements
Identify how many residents are currently inactive or suspended
Evacuation Details Table (Non-Summarised View)
Screen 5: Evacuation Details Table (Non-Summarised View)
Screen 6: Evacuation Details Table (Non-Summarised View)
In the non-summarised view, evacuation information is displayed in a detailed table.
Each row represents a service user and includes:
Service User – resident name and profile
Details – personal and placement information
Evacuation Status and Mobility Aids – evacuation readiness and required aids
Oxygen Tank – whether oxygen support is required
Emergency Contacts – primary emergency contact details
Evacuation Notes – key notes to support safe evacuation
What this shows
Detailed, resident-level evacuation information.
Use this to:
Prepare staff for emergency evacuation scenarios
Identify residents requiring additional support
Support compliance with safety and emergency planning standards
Evacuation and Mobility Aids Information
Screen 7: Evacuation and Mobility Aids Information
Evacuation Status and Mobility Aids
The evacuation assistance level indicates how many carers are required to support the service user during evacuation.
1 Carer Required - The service user can evacuate with the assistance of one staff member.
2 or More Carers Required - The service user requires multiple staff members to evacuate safely, due to mobility, health, or safety needs.
Independent - The service user does not require staff assistance to evacuate.
What this shows
The level of staff support needed for safe evacuation.
Use this to:
Allocate sufficient staff during emergencies
Plan evacuation routes and timings
Reduce risk during drills and real incidents
Suspended Residents
Screen 7: Evacuation and Mobility Aids Information
Suspended residents are clearly labelled and separated within the report.
These residents:
Are not currently active in the service
Still retain evacuation-related information for reference
What this shows
Which residents are suspended and should not be included in active evacuation planning.
Use this to:
Avoid including inactive residents during evacuations
Maintain accurate and up-to-date emergency records
Summarised Report View
Screen 8: Summarised View
Screen 9: Summarised View
When Summarise report is enabled, the report displays residents in a card-based layout.
Each card includes:
Service user name and profile
Evacuation status
Key personal and placement details
A View Service User button for quick navigation
What this shows
A simplified, visual overview of evacuation readiness.
Use this to:
Quickly assess evacuation requirements during emergencies
Support rapid decision-making
Use during drills or real-time incidents
Empty State (No Data Found)
Screen 10: Empty State
When filters are applied and no evacuation data is available:
The Filters section remains visible
No evacuation information is displayed
An informational message confirms that no results are available
What this shows
That no evacuation data matches the selected criteria.
Use this to:
Confirm that data has not yet been recorded
Adjust filters to reload the report
Avoid assuming missing information
Navigation and Page Actions
Screen 11: Navigation and Page Actions
Navigation controls provide quick access to key actions while viewing the Evacuation Report.
These include:
Copy API link – copy evacuation data for sharing or integration
Print – print the current view for offline use
Return to top – quickly navigate back to the top of the page
Use this to:
Share evacuation information securely
Print emergency packs or drill documentation
Navigate efficiently during time-sensitive situations